Position: Executive Assistant

Location: Ultimo

Our client has a 2 year fixed term opportunity for an exceptional Executive Assistant reporting to an Executive Manager and supporting two other managers in the team.

Responsibilities & Duties:

  • Manage and maintain the Manager/s electronic diary
  • Answer and screen all calls on behalf of the Manager/s
  • Prepare quality presentation materials
  • Co-ordinate Board Reports Submission if required
  • Prioritise tasks to ensure that work is completed within deadlines
  • Coordinate events/training when required
  • Provide business and project management assistance
  • Processing credit cards,  invoices and expenditure
  • Ensure record management is appropriately maintained using the TRIM record management system
  • Prepare and circulate meeting agendas, minutes and actions


  • Possession of an Administration Studies Certificate or equivalent or/and solid experience
  • Solid relevant experience as an Executive Assistant or Group Administrator in a large organisation
  • Proficiency in the use of relevant corporate information systems i.e. Ellipse, WMS, TRIM, Fleet
  • Sound knowledge of and proven experience in PC software Windows, Outlook, Word, PowerPoint, Excel
  • Ability to operate typical office machines
  • Solid verbal and written skills
  • Excellent time management skills
  • Able to work in a team environment effectively

If you are a savy and switched on Executive Assistant that can cope with a busy environment please apply now !

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Job code: 1311

Recruitment Ultimo

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