Executive Assistant – Position Filled

Position: Executive Assistant

Start: ASAP

Location: Rozelle

Our government client is currently seeking an experienced Executive Assistant in Rozelle, this is a great 2 month opportunity for the right candidate.

Key Accountabilities:

  • Provide executive support to the Executive Director and ensure that all activities are carried out effectively and efficiently
  • Coordination of correspondence and briefings, ensuring efficient and appropriate handling of all documents, ensuring compliance with corporate style guide.
  • Review incoming and outgoing correspondence, refer to relevant parties for appropriate action and maintain tracking of replies to ensure adherence to deadlines.
  • Maintain, review and prioritise the Executive Director’s diary, including scheduling meetings and appointments, monitor and screen telephone enquiries.
  • Organise meetings, workshops, seminars and conferences, including distributing material, setting up equipment, organising catering and liaising with speakers and attendees
  • Provide timely, high level executive support to committees including collating and distributing agenda papers, preparing minutes and follow up of actions
  • Assisting in the research and the compilation of sensitive and confidential briefings and management reports, including Ministerial and Parliamentary matters as required.

Essential requirements:

  • Experience in providing a broad range of administrative, secretariat and related support services to senior executive level management.
  • Proven self-management and organisational skills with strong attention to detail and demonstrated ability to take responsibility for managing workflows to completion.
  • High level interpersonal skills, providing sound communication (oral and written),
  • Demonstrated ability to establish and maintain office systems and processes that are efficient, meet required standards and facilitate the delivery of quality services to internal/external stakeholders.
  • Maintain a high degree of confidentiality, discretion and judgement while maintaining a strong customer service approach.
  • Proficient use of Microsoft Office suite and demonstrated capacity to learn and implement new software and electronic systems.
  • Experience in using records management and document tracking applications such as TRIM.

 

Apply Now!

Job Code 2141

Recruitment Sydney

 

 

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